Birthday Party Planner
Planning a significant birthday party or party, in general, can be quite a task! If things are going to be successful, you must have a plan of action. Without a plan of action, you can risk there being a lot of chaos and disorganization!
However, my role in your life is to help you create a plan of action, that can help the whole process be so much more orderly and even fun! So with that, let me just give you a few ideas to create a plan of action, to get you going for planning your party
It's all about the budget!
When planning your party or birthday party, the absolute first, most important thing I will help you do is set your budget. Before you start dreaming and fantasizing about how you want to do it up, let's setup your budget.
Think of the overall price that you are willing to spend on your party. I will consult you on this and break it down into segments. The segments could be food and drink, decorations, entertainment, dessert and more.
This just helps you stay centered from the beginning and gives you bumper guards for when you are getting too much off of your budget.
Solidify The Date
This can happen simultaneously with your budget. The sooner I can have your date set the better. When solidifying the date, I will make sure the most important pillars of your party are available and confirmed. That could be service-oriented people that you really want to be there, or a particular relative or a child.
Make A List
In fact, I will make multiple kinds of lists. Maybe just two types of list will do for now. I will want to make a list of everything you might need for various categories. Then you might need a to-do list.
To-do lists are what I want to focus on. I will break down the to-do list down in three different ways. I can make a list for what you need to do over the next month, a list for the week before and a list for the day of.
This is a great method to follow because if you are planning a significant party. A lot of details can tend to fall through the cracks and come up again at the last minute!
Deciding Where To Party!
I will figure out the best place to have it, based upon your our consultation. I will help you determine whether it is most feasible to do it at a venue, home or a friends house. Whether doing it at home or a friend's house, once it is all nailed down I can best determine how the other factors will operate.
Booking A Venue?
For some of you, it might just be easier to book a venue. Before you go booking a venue just make sure you run through some details. Here are some questions to ask yourself to get you thinking about the right option for a venue. Don't worry. Once we are face to face, I take the lead on this.
Do you really feel peace about it? When you are looking at this venue or even searching for it online, how does it make you feel? Are you picking a particular one because you're in a hurry or pressured?
Does it have all the fundamental things that you need? Are you planning to have entertainment? Does it have all the right setups for that? Do you need a full-on kitchen? Just think about the things that you really need and if this venue meets that need. It's better not to compromise on the things that you really need for an event, then to try to make it work! When it comes to the actual day of the event, keep it simple!
The last thing you will want to do is spend time trying to “wing it” or “make it work”. If you are going to spend money on a venue, you definitely want it to be functional in the way that you really need!
Choosing A Theme
I adore creating themes and will definitely give you my suggestions and form a plan around the theme.Themes are definitely not needed for a birthday party or a general party. However, the theme can actually make your planning more cohesive. Sometimes if you don't have a theme, the planning could be more like “we will just add a little bit of this, and a little bit of that”.
When you have a theme you can be much more orderly and save money. For example, if you decide to do a Hawaiian theme you can better budget for the type of food, the decorations, the music and everything else. Where if you have no theme, you can end up spending more money trying to have “a little bit of this and a little bit of that”, trying to fill in the gaps. With a theme, you're less likely to worry about filling in any gaps, because you know specifically what you need.
Focus on the guest list
Guests list can be a handful to manage. Once that is solidify, I will handle reaching out to your guest list.
By the time you are ready to put together your guest list, we should have a solid understanding of your budget and how much food, drinks, dessert and party favors you will need.
My goal is to keep your guest list orderly. By dividing it up into categories such as “must-haves”, “good acquaintance”s and then the “maybe, maybe not’s”.
This helps to think about who it is you really want there, who MUST be there! Those you would like to be there, and those who you may, or may not send an invite too.
Believe it or not, there are probably 15 to 20 more tips I could give you! There's so much that goes into planning a party, especially, a significant one.
If you are feeling overwhelmed, JUST THINKING about planning for a party, I would love for you to reach out to me! Make an appointment for a consultation and we will get the ball rolling to help you create the party of your dreams.